Last updated: 11/08/2025

1. Introduction & Scope

Welcome to Staffadoo.com (“Staffadoo,” “we,” “us,” or “our”). We respect your privacy and are committed to protecting your personal data. This Privacy Policy outlines what information we collect, how and why we process it, with whom it may be shared, your rights, and how we safeguard it. It applies to all individuals who interact with us—visitors, clients, freelancers, applicants, or anyone using our website, services, or platforms.

2. Definitions

1. Personal Data: Any information identifying or relating to an individual (e.g., name, email, IP address).
2. Processing: Any action with personal data—collection, storage, use, disclosure, deletion.
3. Data Controller: Staffadoo determines the purposes and means of processing.
4. Data Processor: Third parties that process data on our behalf (e.g., analytics, payment).
5. Data Subject: The individuals whose personal data is being processed.

3. Legal Basis & Applicable Laws

We process personal data based on:

• Contractual necessity (to provide services),
• Legal obligations (e.g., tax, recordkeeping),
• Legitimate interests (e.g., improving services, security),
• Consent, where required (e.g., marketing communications).

Our practices align with relevant privacy laws globally, including the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), the Data Privacy Act of the Philippines, among others, as applicable.

4. What Data We Collect

We collect information directly from you, through automated means, or from third parties. This includes:

• Identity & Contact: Name, email, phone, address, resume or profile information.
• Credentials: Username, password, activity logs.
• Technical & Usage: IP address, device/browser details, browsing activity via cookies and analytics.
• Financial & Billing: Payment method, billing address, transaction history.
• Communication: Emails, chat logs, support interactions.
• Usage & Performance: Task outcomes, ratings, feedback.

5. How & Why We Collect Data

We collect data:

• When you register, apply, or contact us.
• Via cookies, analytics tools, and usage tracking.
• From third-party sources (e.g., social platforms, partners) to enrich your profile.

6. Purposes for Processing Your Data

We process your data to:

• Facilitate recruitment, assignments, and onboarding.
• Manage payments, billing, and client-freelancer interactions.
• Personalize your user experience and deliver relevant communications (where permitted).
• Enhance service quality, troubleshoot issues, and enforce policies.
• Prevent fraud, ensure security, and comply with legal obligations.
• Send you marketing materials if you’ve opted in; you can opt out anytime.

7. Data Sharing & Disclosure

We may share data with:

• Service providers: payment gateways, analytics, email platforms.
• Clients or partners as needed to fulfill service agreements.
• Legal or regulatory entities, where required by law.
• Business successors, in case of mergers or transfers.

8. Data Transfers Across Borders

International transfers are secured via appropriate measures—such as standard contractual clauses or ensuring third-party compliance with privacy standards.

9. Data Retention

We retain your personal data only for as long as it is necessary to achieve the specific purposes for which it was collected, in accordance with applicable laws and regulations. This includes fulfilling processing purposes, complying with legally mandated retention periods, and resolving any disputes that may arise. 

Our data retention practices are subject to regular reviews to ensure that your personal data is not held longer than necessary. When data becomes inactive or is no longer needed for the purposes for which it was collected, we will take appropriate measures to either anonymize it or delete it securely. Furthermore, we ensure that any retention and deletion practices comply with relevant legal frameworks and guidelines to safeguard your privacy and rights. 

10. Data Security

We implement a robust framework of industry-standard technical, organizational, and physical controls to ensure the protection of your data. 

10.1 Technical Controls: Our approach includes advanced encryption protocols to safeguard data at rest and in transit, ensuring that your sensitive information remains confidential and secure against unauthorized access. We utilize multi-factor authentication mechanisms to enhance user verification processes and minimize the risk of unauthorized access. Additionally, our systems are regularly updated with the latest security patches and defenses to protect against emerging threats.

10.2 Organizational Controls: We maintain strict access controls to ensure that only authorized personnel have access to sensitive information. This is supplemented by comprehensive training programs for our staff to raise awareness of data privacy and security best practices. Regular security audits and assessments are conducted to evaluate the effectiveness of our controls and identify areas for improvement.

10.3 Physical Controls: Our secure hosting facilities are designed to minimize the risk of physical breaches. These locations are equipped with state-of-the-art security features, including surveillance cameras, security personnel, and controlled access to prevent unauthorized entry. We also implement disaster recovery protocols to ensure data integrity and availability in case of unforeseen events.

By integrating these measures into our processes, we are committed to maintaining the highest standards of data protection and ensuring the trust that you place in us.

11. Your Privacy Rights

Depending on your jurisdiction, you may have rights to:

• Access, correct, erase, or port your personal data.

• Object to or restrict certain processing.
• Withdraw consent.
• Lodge a complaint with a supervisory authority.

To exercise these rights, contact us as detailed below.

12. Cookies & Similar Technologies

We use cookies and tracking tools to understand user interaction, maintain sessions, and provide functionality. These may include:

• Strictly necessary cookies
• Functional
• Analytics
• Advertising (with consent)

You can manage cookies via your browser or consent settings on our site.

13. Children’s Privacy

Our services are specifically designed for individuals who are 18 years of age or older. We prioritize the safety and privacy of our users, and as such, we do not knowingly collect any personal information from minors. If we come across any data that we suspect was gathered from someone under the age of 18 without the necessary parental or guardian consent, we are committed to taking immediate action. This includes promptly deleting any such data from our records to ensure compliance with applicable laws and regulations aimed at protecting children’s online privacy. Our goal is to maintain a safe and secure environment for all our users.

14. Policy Updates

We may update this policy to reflect changes in practices or regulations. Significant updates will be notified through our platform, with “Last updated” date shown prominently.

15. Contact Information

Questions, concerns, or requests regarding your privacy rights can be sent to:

Data Protection Officer

Email: support@staffadoo.com

Subject: “Privacy Policy Inquiry”